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  4. Colorado WIC Policies & Procedures

Related Content

Manual
FY 2022 Colorado WIC Mini Manual
Manual
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Nutrition Education Counseling Guide
Guideline
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Colorado WIC Policies & Procedures

Colorado WIC

FY 22 Full Manual (effective 1.1.2022)

FY 22 Master Change List (effective 1.1.2022)

 

Download full manual
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Section 1: Vendor and Farmer Management

  • Retail Coordination - Issues and Complaints About Retailers.
  • Retail Coordination - State Office and LA Roles & Resp.
  • Retail Coordination - Vendor Authorization & Management.
  • Retailer Authorization - A- Agreement and Handbook.
  • Retailer Authorization - B- Agreement and Handbook
  • Retailer Authorization - Minimum Stock.
  • Retailer Coordination - Confidentiality.
  • Retailer Coordination - Retailer Files.
  • Retailer Coordination- LA Preparing Families.
  • Retailer Coordination- Sanctions Schedule.
  • Retailer Monitoring. (effective 1.1.2022)
  • Retailer Training- Pre-Auth and Orientation.
  • Retailer Training- Routine Partnership Connections.
  • Retailer Training-Annual and Interactive Training.
  • State WIC Responsibilities - High Risk.
  • State WIC Responsibilities - Peer Grouping.
  • State WIC Responsibilities- LA Training and Communication.
Open Section 1 to view content.
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Section 2: Nutrition Services

  • BFPC Program Requirements.
  • BFPC Program_Allowable Expenses.
  • BFPC Program_Cell Phone & Text Messaging.
  • Breastfeeding_Assistance, Aids, Contraindications. (effective 1.1.2022)
  • Breastfeeding_Breast Pump Issuance.
  • Breastfeeding_Breast Pump Ordering & Maintenance.
  • Breastfeeding_Definition, Promotion, Ed, Support Standards.
  • Breastfeeding_Human Milk Fortifier.
  • Breastfeeding_Scope of Practice. (effective 1.1.2022)
  • Education Documentation.
  • Exit Counseling. (effective 1.1.2021)
  • Food Packages_ Infants.
  • Food Packages_Children.
  • Food Packages_Exchange of Food and Formula Benefits.
  • Food Packages_Food Benefit Issuance. (effective 1.1.2022)
  • Food Packages_Issuing eWIC Cards.
  • Food Packages_Ordering Instructions for Products not on Retail Shelves. (effective 1.1.2022)
  • Food Packages_Prescription Required Formula and Nutritionals. (effective 1.1.2022)
  • Food Packages_Replacement of eWIC Card. (effective 1.1.2021)
  • Food Packages_Women.
  • High and Low-risk Protocols. (effective 1.1.2022)
  • Mandatory Reporting.
  • Nutrition Assessment.
  • Nutrition Education. (effective 1.1.2022)
  • Referrals. (effective 1.1.2021)
  • Screening (Substance Abuse, HIV/AIDS, Lead, and Immunizations) and Referrals. (effective 1.1.2022)
Open Section 2 to view content.
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Section 3: MIS

  • Issue Resolution at the State WIC Help Desk.
  • WIC Compass User Access Policy. (effective 1.1.2022)
Open Section 3 to view content.
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Section 4: Organization and Management

  • Central File Requirements.
  • Data Use Policy: Use of Program Participant and Applicant Data. (effective 1.1.2021)
  • Data Use Policy: Process to Request Participant and Applicant Data. (effective 1.1.2021)
  • Homeless and Domestic Violence Shelters Approval Process.
  • Local Agency Equipment and Inventory.
  • Local Staffing. (effective 1.1.2022)
  • Local WIC Application. Becoming a WIC Local Agency.
  • Measuring Equipment Maintenance and Calibration. (effective 1.1.2022)
  • Nutrition Education Plan.
  • Ordering and Securing eWIC Cards. (effective 1.1.2021)
  • Participant Satisfaction Survey.
  • PEAK Application Requirements.
  • Prevention and Management of WIC Program Abuse at the Local Level.
  • Product Distribution in WIC and Research Requests.
  • Retention of WIC Records. (effective 1.1.2022)
  • Scanned Documents and Obtaining Signatures. (effective 1.1.2021)
  • Staff Training.
  • WIC Branding and Communications.
  • WIC Text and Voicemail Messaging. (effective 1.1.2022)
Open Section 4 to view content.
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Section 5: NSA

  • Fiscal Expenditures and Reporting Requirements.
  • Local Agency Time Studies.
  • WIC Local Agency Funding Formula and Contracts.
Open Section 5 to view content.
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Section 6: Food Funds

Open Section 6 to view content.
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Section 7: Caseload Management

  • Outreach.
  • Waiting List.
  • WIC Service Accessibility.
Open Section 7 to view content.
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Section 8: Certification, Eligibility and Coordination

  • Access to WIC Services.
  • Adjunctive Eligibility. (effective 1.1.2022)
  • Anthropometric and Blood Screening. 
  • Certification Periods.
  • Certification Policy and Procedures. (effective 1.1.2022)
  • Determining Income Eligibility.
  • Eligibility Requirements.
  • Homeless Applicants.
  • Households Size. (effect 1.1.2022)
  • Income Guidelines (July 1, 2022 - June 30, 2023).
  • Ineligible Applicants and Participant Terminations. (effective 1.1.2022)
  • Intrastate Dual Participation. (effective 1.1.2022)
  • Migrant Applicants.
  • Missed Appointments. (effective 1.1.2022)
  • Nutrition Risk Factors and Priority Systems. (effective 1.14.2022)
  • Participant Notification R&R.
  • Participant Violations. (effective 1.1.2022)
  • Physical Presence Requirement.
  • Processing Standards.
  • Proof of Identity. (effective 1.1.2021)
  • Proof of Income.
  • Proof of Residence. (effective 1.1.2022)
  • Provisional Certification Requirements.
  • Proxies.
  • Transfers, VOC, and WIC Overseas Program. (effective 1.1.2022)
  • Voter Registration. (effective 1.1.2022)
  • WIC Appointment Protocols. (effective 1.1.2022)
  • WIC Endorser. (effective 1.1.2022)
Open Section 8 to view content.
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Section 9: Food Delivery

  • Colorado Allowable Foods. (effective 1.1.2022)
  • Food Benefit Redemption.
  • Redemption at WIC-authorized Retailers.
Open Section 9 to view content.
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Section 10: Monitoring and Audits

  • Fiscal Monitoring.
  • Local Agency Monitoring Visits. (effective 1.1.2022)
Open Section 10 to view content.
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Section 11: Civil Rights

  • Administrative Review Policy and Procedures for Local Agency Appeals
  • Administrative Review Policy and Procedures for Retailer Appeals
  • Civil Rights Complaints Processing (effective 1.1.2021)
  • Civil Rights Monitoring and Compliance Reviews
  • Civil Rights Training
  • Customer Service Complaint Processing
  • Data Collection and Reporting
  • Fair Hearing Policy and Procedures for Applicant and Participant Appeals
  • Limited English Proficiency
  • Non-Discrimination Statement (effective 1.1.2021)
  • Program Accessibility for Applicants and Participants with Disabilities
  • Public Notification
  • Review of Procedures to Protect Against Disability and Sex Discrimination
Open Section 11 to view content.
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